Freight Forwarding & Incoterms: Key Terms Explained in Detail

Export Cargo Shipping Instruction (ECSI) is a document or set of guidelines provided by the exporter to the freight forwarder that outlines exactly how a shipment should be arranged. It includes details such as cargo description, packaging information, shipping terms, consignee details, special handling requirements, and documentation preferences. The ECSI ensures the forwarder books the shipment correctly and prepares all necessary export documents according to the exporter’s instructions.

The ECSI acts as the primary communication bridge between the exporter and the logistics provider. It helps avoid mistakes related to routing, transport mode, container type, or Incoterms. By giving clear instructions early, the exporter ensures smooth coordination during booking, customs clearance, and document preparation. A well-prepared ECSI reduces delays and prevents costly errors or rework during the export process.

Freight forwarders rely on the ECSI to issue key documents such as the Bill of Lading, Air Waybill, commercial invoice draft, and export declarations. Any incorrect or missing details can lead to discrepancies that may delay cargo movement or cause compliance issues. An accurate ECSI submission keeps the documentation flow clean and ensures the shipment moves through ports and customs efficiently.

Overall, the Export Cargo Shipping Instruction plays a vital role in international trade. It sets expectations, provides clarity, and ensures the exporter’s requirements are followed precisely. With a complete ECSI, both forwarders and exporters work in sync, leading to smoother operations and timely shipment execution.