Equipment Interchange Receipt (EIR)
An Equipment Interchange Receipt (EIR) is a document issued and signed when a container is handed over from one party to another—such as from a terminal to a trucker, or from a carrier to a depot. It records the exact condition of the container at the time of interchange. This includes details like dents, scratches, structural issues, or damage. The EIR ensures both parties agree on the container’s state when custody changes.
The EIR serves as proof of responsibility throughout the container’s journey. If damage is discovered later, the EIR helps determine when and where it occurred, preventing liability disputes. Truckers, carriers, depots, and terminals rely on it to track container condition and avoid unexpected repair charges. It also helps maintain container safety by ensuring damaged units are flagged before further movement.
EIRs are generated during container pick-up and return, making them an essential part of the container lifecycle. They support transparency, reduce misunderstandings, and keep operations well-documented. When managed properly, the EIR process helps protect all parties involved and ensures that containers remain in usable condition across multiple shipments.
Frequently Asked Questions about Equipment Interchange Receipt (EIR)
Clear answers to the most common questions people have when learning about Equipment Interchange Receipt (EIR).
It documents the container’s condition during handover, helping determine liability for any damage and preventing disputes between carriers, truckers, or depots.
It is issued during container pick-up and return—each time the equipment changes hands, ensuring accurate tracking of custody and condition.
It lists the container number, condition notes, damage markings, location, time of interchange, and the signatures of both parties confirming the inspection.